Property Assistant
Viewings, Inspections and Inventories
An independent sales and lettings agency looking for an experienced part-time Property Assistant to join our team at our office near Moreton-in-Marsh.
We are known for our personal service, customer care and attention to detail. We are looking for someone who shares these values and takes pride in doing a job properly.
Working alongside the Managing Director and Property Manager, you will spend much of your time out at properties, conducting viewings, inspections, inventories, schedules of condition, check ins and check outs.
The ideal candidate will have the practical skills , attention to detail and a pleasant, confident manner. You will be comfortable building rapport with tenants, landlords, buyers and sellers and producing accurate, detailed written reports. Whilst most of your time will be spent at the properties, you will support the team occasionally in the office with bookings, follow-up and office administration. Dirivng licence and own car is required as you will be driving a lot.
Key competencies
- Practical experience preparing inventories, schedules of condition and check-out reports advantage but not necessary – training will be given.
- Excellent customer service and communication skills, face to face, on the telephone and in writing.
- A friendly, professional manner and the ability to build rapport with different people.
- Strong attention to detail, with accurate written reporting and clear photography.
- Good organisation, punctuality and the ability to work independently and as part of a team.
- IT savvy, with confidence using Microsoft Office, email, CRM systems and digital reporting tools.
- Ability to follow instructions accurately, manage priorities and complete agreed actions.
Key responsibilities
- Conduct sales and lettings viewings, record and provide feedback
- Carry out routine property inspections and flag maintenance and safety concerns promptly.
- Prepare inventories and schedules of condition with detailed notes and photographs.
- Conduct check ins and check outs, recording condition, meter readings and key handovers.
- Book and confirm appointments, arrange access and help progress inspection reports and actions.
- Assist with enquiries and general administration in the office when you are not on the appointments.
A valid driving licence, access to a reliable car with business-use insurance and willingness to travel between properties are required. Business mileage is paid.
Salary and hours
£14 per hour | 20 paid hours per week | £14,560 gross per annum.
You will work a repeating two-week pattern:
- Week one: Tuesday to Friday.
- Week two: Wednesday to Saturday, providing alternate Saturday cover.
One fixed day each week will be 9.00am to 5.30pm, with a 30-minute unpaid lunch break and eight paid working hours. Wednesday is preferred, although another day common to both weeks can be agreed. This day will be used primarily for planned inspections.
The remaining 12 hours will be worked as three four-hour shifts
Travel between properties, report writing and office administration form part of your paid hours.
Benefits
- Holiday entitlement 80 hours annual leave + 32 hours bank holiday allowance, total 112 hours for each financial year.
- 1 additional day of holiday on your Birthday after successful completion of probation, in line with company policy.
- Additional holiday for each year of service, up to five additional days for full-time staff, pro rata for part-time staff.
- Use of a company mobile phone.
- Business mileage paid 55p per mile in line with company policy.
- Training and opportunities for further industry qualifications.
- Workplace pension, subject to eligibility.
- Private healthcare after two years of service, in line with company policy.
Training
Training will be provided in our systems, reporting standards and procedures. You should already have practical inventory and condition-reporting experience. Relevant further qualifications are available.
Applications and interviews
If you feel you are the right match for us, please email your CV and covering letter to jobs@distinctpropertyconsultants.co.uk. Include your relevant experience, availability for the working pattern and ability to travel between properties.
Only applicants shortlisted for interview will be contacted. The successful candidate will be required to provide two references and documents confirming their right to work in the UK.
